Overview
Managing thousands of contracts manually can be a nightmare. For one leading communications provider, its Government Affairs Division needed a better way to track and renew franchise agreements across the U.S.
They turned to Prolifics to design a simple, automated system that keeps contracts organized, compliant, and audit-ready.
The Challenge
The division struggled with:
- Unstructured storage for agreements
- No alerts for contract expirations
- Scattered documentation
- Limited visibility across cities and regions
- Risk of compliance gaps and missed renewals
Our Solution
Prolifics built a complete SharePoint-based contract management system with:
Document Organization
- Moved all agreements into a structured SharePoint library
- Added searchable metadata (region, city, expiration date)
Workflow Automation
- Set up alerts for upcoming renewals
- Added approval workflows for consistent processes
Reporting & Compliance
- Custom dashboards for real-time tracking
- Audit-ready document structure and history
The Results
The new system delivered a measurable impact:
- Timely, consistent renewals nationwide
- Strong compliance for audits
- Clear visibility and forecasting
- Recognition as a model division within the organization
“Enable has been in constant communication with us, which allowed changes to the project to be made quickly and efficiently.”
— Michael Ruger, Vice President, Government Affairs
Why Prolifics
For over 45 years, Prolifics has helped organizations modernize their systems with precision and speed. Our partnerships with IBM, Microsoft, AWS, Salesforce, and Google Cloud empower clients to work smarter and faster.
Ready to Simplify Your Contract Management?
Turn contract complexity into clarity.
Let’s discuss how we can automate your workflows and strengthen compliance.
