{"id":2778,"date":"2020-05-28T13:16:39","date_gmt":"2020-05-28T17:16:39","guid":{"rendered":"https:\/\/prolifics.com\/us\/?p=1902"},"modified":"2025-10-02T21:23:43","modified_gmt":"2025-10-02T15:53:43","slug":"5-questions-to-ask-about-an-onboarding-solution","status":"publish","type":"post","link":"https:\/\/prolifics.com\/usa\/resource-center\/blog\/5-questions-to-ask-about-an-onboarding-solution","title":{"rendered":"5 Questions to Ask About an Onboarding Solution"},"content":{"rendered":"\n<p>The COVID-19 pandemic has reshaped the job market, with unemployment numbers not seen since the Great Depression. More than 36 million people are currently unemployed. A critical question now: when businesses begin hiring again, how will millions of people be vetted and onboarded efficiently?<\/p>\n\n\n\n<p>Many companies are preparing for mass hiring, which means mass onboarding. The challenge? Most onboarding processes are still manual\u2014reviewing I-9s and W-4s, validating direct deposit information, entering data into multiple systems, notifying departments, and managing training schedules. The process is slow, error-prone, and overwhelming at scale.<\/p>\n\n\n\n<p>That\u2019s why organizations are turning to automated onboarding solutions. But not all solutions are equal. Here are five questions to ask before choosing one.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Can it recognize and organize paperwork?<\/h2>\n\n\n\n<p>New hires often send poorly labeled documents like <em>\u201cscandoc2020-04-17\u201d<\/em>. When you\u2019re dealing with a handful of employees, it\u2019s a nuisance. With hundreds, it becomes a nightmare.<\/p>\n\n\n\n<p>Your onboarding solution should:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Read and categorize emails and attachments.<\/li>\n\n\n\n<li>Identify form types automatically.<\/li>\n\n\n\n<li>Route documents to the right system or department without manual review.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">2. Does it catch mistakes, inconsistencies, and blanks?<\/h2>\n\n\n\n<p>Errors like \u201cTommy\u201d in one form and \u201cThomas\u201d in another, missing phone numbers, or unsigned W-4s slow down the process.<\/p>\n\n\n\n<p>Look for a solution that performs:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Data validation checks.<\/li>\n\n\n\n<li>Consistency reviews across forms.<\/li>\n\n\n\n<li>Semantic checks for completeness and correct formatting.<\/li>\n<\/ul>\n\n\n\n<p>This prevents small issues from snowballing into big problems later.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">3. Will it integrate across systems and departments?<\/h2>\n\n\n\n<p>True onboarding efficiency goes beyond collecting forms. Your solution should seamlessly connect with:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Payroll and benefits systems.<\/li>\n\n\n\n<li>HR and employee profile databases.<\/li>\n\n\n\n<li>Security and facilities teams (for access badges, equipment, etc.).<\/li>\n<\/ul>\n\n\n\n<p>If you still have to send manual emails for every new hire\u2019s key card, the solution isn\u2019t doing enough.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">4. Can it learn and adapt?<\/h2>\n\n\n\n<p>Basic robotic process automation (RPA) is powerful\u2014it handles repetitive tasks with speed and accuracy. But the real advantage comes when RPA is combined with artificial intelligence and machine learning (AI\/ML).<\/p>\n\n\n\n<p>AI\/ML can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Adapt to your company\u2019s unique onboarding workflows.<\/li>\n\n\n\n<li>Learn from exceptions and apply those insights.<\/li>\n\n\n\n<li>Navigate HR systems with greater intelligence.<\/li>\n<\/ul>\n\n\n\n<p>A strong tech provider should be able to deliver AI\/ML customizations in just 10\u201314 days.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">5. Does it handle \u201cthe extras\u201d?<\/h2>\n\n\n\n<p>Think beyond paperwork. A comprehensive solution should:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Identify equipment and supplies new hires need (including protective gear).<\/li>\n\n\n\n<li>Automatically schedule training sessions based on job role.<\/li>\n\n\n\n<li>Enforce compliance with new workplace safety regulations.<\/li>\n<\/ul>\n\n\n\n<p>The goal is to automate as much as possible, with HR professionals stepping in only when necessary.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Prolifics Can Help<\/h2>\n\n\n\n<p>Meet <strong>Leia<\/strong>, our digital employee onboarding officer. Leia completes onboarding in minutes, not days. She can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Identify and process forms and documents.<\/li>\n\n\n\n<li>Connect with HR systems.<\/li>\n\n\n\n<li>Enroll hires in payroll, benefits, and training.<\/li>\n\n\n\n<li>Notify managers, security, and facilities.<\/li>\n<\/ul>\n\n\n\n<p>Leia helps you manage applicant volumes, reduce errors, and speed up onboarding\u2014leading to happier managers and new hires.<\/p>\n\n\n\n<p>\ud83d\udce9 Connect with Leia at <strong><a>solutions@prolifics.com<\/a><\/strong>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The COVID-19 pandemic has reshaped the job market, with unemployment numbers not seen since the Great Depression. More than 36 million people are currently unemployed. A critical question now: when [&hellip;]<\/p>\n","protected":false},"author":34,"featured_media":32426,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[49],"tags":[185],"class_list":["post-2778","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-business-automation","has-post-title","has-post-date","has-post-category","has-post-tag","has-post-comment","has-post-author",""],"acf":[],"builder_content":"","_links":{"self":[{"href":"https:\/\/prolifics.com\/usa\/wp-json\/wp\/v2\/posts\/2778","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/prolifics.com\/usa\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/prolifics.com\/usa\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/prolifics.com\/usa\/wp-json\/wp\/v2\/users\/34"}],"replies":[{"embeddable":true,"href":"https:\/\/prolifics.com\/usa\/wp-json\/wp\/v2\/comments?post=2778"}],"version-history":[{"count":0,"href":"https:\/\/prolifics.com\/usa\/wp-json\/wp\/v2\/posts\/2778\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/prolifics.com\/usa\/wp-json\/wp\/v2\/media\/32426"}],"wp:attachment":[{"href":"https:\/\/prolifics.com\/usa\/wp-json\/wp\/v2\/media?parent=2778"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/prolifics.com\/usa\/wp-json\/wp\/v2\/categories?post=2778"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/prolifics.com\/usa\/wp-json\/wp\/v2\/tags?post=2778"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}