Managing thousands of contracts manually can be a nightmare. For one leading communications provider, its Government Affairs Division needed a better way to track and renew franchise agreements across the U.S.
They turned to Prolifics to design a simple, automated system that keeps contracts organized, compliant, and audit-ready.
The Challenge
The division struggled with:
Unstructured storage for agreements
No alerts for contract expirations
Scattered documentation
Limited visibility across cities and regions
Risk of compliance gaps and missed renewals
Our Solution
Prolifics built a complete SharePoint-based contract management system with:
Document Organization
Moved all agreements into a structured SharePoint library
Added searchable metadata (region, city, expiration date)
Workflow Automation
Set up alerts for upcoming renewals
Added approval workflows for consistent processes
Reporting & Compliance
Custom dashboards for real-time tracking
Audit-ready document structure and history
The Results
The new system delivered a measurable impact:
Timely, consistent renewals nationwide
Strong compliance for audits
Clear visibility and forecasting
Recognition as a model division within the organization
“Enable has been in constant communication with us, which allowed changes to the project to be made quickly and efficiently.” — Michael Ruger, Vice President, Government Affairs
Why Prolifics
For over 45 years, Prolifics has helped organizations modernize their systems with precision and speed. Our partnerships with IBM, Microsoft, AWS, Salesforce, and Google Cloud empower clients to work smarter and faster.
Ready to Simplify Your Contract Management?
Turn contract complexity into clarity. Let’s discuss how we can automate your workflows and strengthen compliance.
Discover how the State of Tennessee’s Administrative Office of the Courts (AOC) partnered with Prolifics to modernize its claims processing system, cutting processing times from 45 days to under 10 days, increasing transparency, and enabling a cloud-first, automation-driven ecosystem.
Prolifics’ intelligent automation and modern architecture helped AOC enhance efficiency, compliance, and scalability, empowering faster, fairer justice delivery for citizens.
Key Outcomes
Reduced claim processing time from 45 to under 10 days
Achieved real-time visibility through automated dashboards
Scaled to process 10,000+ claims per month
Integrated financial, legal, and administrative systems seamlessly
Enhanced transparency and citizen trust through automation
Explore the Full Story
Learn how automation redefined justice administration and positioned the state’s AOC for a future of digital excellence.
November 2025 – Orlando, FL– Prolifics, a global leader in digital transformation and IT innovation, has reaffirmed its commitment to sustainability, ethics, and social responsibility through its comprehensive Environmental, Social, and Governance (ESG) policy. The policy reinforces the company’s dedication to driving responsible growth while making a lasting positive impact on society and the environment, further strengthening the Prolifics ESG Commitment.
At the heart of Prolifics’ ESG framework lies its Sustainability Policy, which integrates economic, environmental, and social values into every facet of the organization. Guided by principles of continual improvement, innovation, employee engagement, and strong governance, Prolifics seeks to balance business success with meaningful contributions to the planet and people.
These environmental and governance best practices are focused on pollution prevention, resource optimization, and the adoption of the “Reduce, Reuse, Recycle” approach to minimize environmental impact.
To combat climate change and further its sustainability initiatives, Prolifics has set a bold target to reduce greenhouse gas emissions by cutting absolute Scope 1 and 2 GHG emissions by 42% by FY2031, using FY2024 as the baseline year. The company also plans to measure and reduce Scope 3 emissions globally. As of March 31, 2025, Prolifics achieved an 11.13% reduction in emission intensity, bringing it down to 0.501 tCO₂e compared to the previous year. Additionally, renewable energy now accounts for 2.35% of total energy consumption—a clear step forward in transitioning to sustainable energy sources.
The company’s commitment to its people remains equally strong. Prolifics promotes employee well-being and professional development through continuous learning initiatives and robust occupational health and safety programs. Its offices in India, the US, and the UK are ISO 45001:2018 certified, reflecting adherence to international standards for workplace safety. Beyond the workplace, Prolifics contributes to community development through various Corporate Social Responsibility (CSR) initiatives designed to empower and uplift local communities.
Under the Social pillar, Prolifics upholds a culture of respect, equality, and inclusion. The organization enforces key policies such as the Dignity at Work Policy, Equal Opportunity Statement, Health and Safety Policy, and Modern Slavery Policy, ensuring ethical labor practices and a safe, inclusive environment for all employees.
Governance remains a cornerstone of the company’s integrity-driven approach. Prolifics enforces strict Anti-Bribery, Anti-Fraud, and Anti-Money Laundering policies while maintaining a robust Information Policy to ensure transparency, accountability, and compliance at every level.
“Prolifics’ ESG vision is more than a policy, it’s a promise to future generations,” said Satya Bolli, CMD, Prolifics. “We are building a business that thrives on innovation while protecting our environment, empowering our people, and promoting ethical governance.”
With clear targets, measurable progress, and a culture of continuous improvement, Prolifics stands poised to lead by example, transforming not just technology, but the world we share—further strengthening the Prolifics ESG Commitment.
When a state’s Department of Human Services was mandated to retire all legacy mainframe applications, it turned to Prolifics to lead its digital transformation. The agency’s outdated Mobius InfoPac system was costly, complex, and limited data-driven decision-making across critical welfare and citizen programs.
Challenge
The agency needed to:
Transition from a high-maintenance mainframe environment
Migrate decades of reports securely to the cloud
Maintain full data accuracy, accessibility, and compliance
Our Solution
Prolifics deployed its proven three-phase migration framework to analyze requirements, automate extraction, validate data integrity, and migrate 361 reports (31 GB) to Box, a secure, modern cloud repository. With zero downtime, 100% data validation, and enhanced accessibility, the agency achieved compliance with state modernization mandates while ensuring uninterrupted citizen services.
The Results
11x faster document search and retrieval
Zero data loss, full compliance, and operational continuity
Improved scalability and user experience
Foundation built for future departmental modernization
Client Impact
The Department praised Prolifics’ structured approach, risk mitigation, and transparent communication. The migration set a new benchmark for digital transformation in government, enhancing data accessibility, performance, and long-term sustainability.
👉 [Download the Case Study] to Ready to modernize your infrastructure?
Unlocking agility, precision, and scalability, a century-old chemical manufacturing enterprise partnered with Prolifics to modernize its operations and build a future-ready digital core. With legacy systems slowing down production, costing, and compliance, the organization needed a transformation that could streamline workflows and deliver real-time insights across the board.
Prolifics implemented SAP S/4HANA Cloud, integrating advanced tools like SAP Analytics Cloud, Document Management System, and custom Fiori applications. From automated overhead allocation and GST reporting to digital batch records and weighbridge integration, every process was reimagined for speed, accuracy, and compliance.
The transformation empowered teams with centralized access, automated logistics, and intelligent dashboards, enabling faster decisions, improved product traceability, and seamless international trade operations. With optimized plant maintenance, quality control, and financial workflows, the enterprise is now positioned to scale confidently in a competitive global market.
At Prolifics, we turn vision into value, faster. With over 45 years of digital engineering and consulting excellence, we help manufacturers innovate and grow across industries including chemicals, energy, healthcare, and finance.
Download the full case study to see how Prolifics helps industrial leaders transform with intelligence, speed, and impact.
Modern enterprises must continuously balance innovation, agility, and operational efficiency, all while keeping their ERP environments clean, adaptable, and future-ready. However, traditional on-premises ERP systems often stand in the way. Excessive customizations, fragmented integrations, inconsistent processes, and poor data quality create technical debt that slows innovation and drains resources. That’s why the concept of a “Clean Core” in SAP landscapes matters so much. For organisations that want to innovate, move faster, adopt AI/ML, and thrive in a cloud-first era, the “Clean Core” strategy is the foundation of being future-ready.
What is “Clean Core Approach in SAP”?
At its heart, the “Clean Core” philosophy means keeping your ERP’s digital core as standard as possible, minimal invasive custom code, fewer modifications to the standard software stack, and instead, extensions and innovation layered around the core (rather than inside it). In simple terms, you don’t strip out all customisation, but you decouple it from the core, so that the core remains stable and update-safe.
According to SAP’s learning journey: “A Clean Core does not mean the absence of custom code. It means that any extension or customization is decoupled from the core, ensuring that upgrades remain stable, processes stay agile, and innovation can be adopted quickly.”
Why does this matter? (Business drivers)
Upgrade-safe and future-ready: Too much custom code inside the core slows every upgrade, increases risk of regressions, and locks you into rigid systems. A clean core means fewer roadblocks when you want to leverage the latest innovations or move to cloud editions of S/4HANA.
Reduced technical debt & lower TCO: When custom code proliferates in the core, you accumulate “spaghetti” logic, hard-to-maintain objects, and undocumented changes. A clean-core strategy helps trim that over time and keep maintenance lean.
Agility and innovation acceleration: With fewer entrenched dependencies, you can adopt new business models faster, tap into the capabilities of SAP Business Technology Platform (BTP), integrate AI/ML, create side-by-side extensions and services without destabilising the core.
Standardised data & process foundation: A clean core also means your data structures, processes, and integration patterns are more likely to be reliable, documented, and maintainable, which matters for analytics, reporting, regulatory compliance, and performance.
What are the key dimensions of Clean Core?
Businesses often focus purely on custom-code reduction, but the full clean-core strategy spans multiple dimensions: software stack & core, processes, extensibility, integration, data, and operations.
Let’s break these down:
Software Stack & Core: Keep your SAP core (e.g., S/4HANA, Enterprise Management) up-to-date, unmodified where possible, and aligned to SAP’s release strategy.
Processes: Adopt standard business processes where feasible. Minimise variants and special-case logic inside the core. When modification is truly needed, do so via standard extension pathways.
Extensibility: Instead of modifying standard SAP source code, build extensions using well-defined APIs, BAdIs, in-app tools, or side-by-side on BTP.
Integration: Use modern interfaces (ODATA, events, REST APIs) and standard SAP integration content rather than tightly coupled, custom point-to-point integration inside the core.
Data: Ensure your master data, transactional data, and historical data are clean, complete, and aligned with the standard data models. Avoid unnecessary Z-tables, unused fields, and inconsistent records.
Operations: Establish governance, monitoring, and operational discipline so that the clean core remains clean over time, not just at go-live but throughout the lifecycle.
How to apply Clean Core in practice
On-stack vs Side-by-Side extensibility
One of the paradoxes is that “customisation” doesn’t go away; you just shift it. Two major approaches:
On-stack (in-app) extensions: Light modifications or custom fields that run in the same stack as S/4HANA but follow SAP’s extensibility rules. Best for UI tweaks, small logic changes, and custom fields.
Side-by-side extensions (via BTP or external apps): Build custom services, integrations, portals, and AI-driven logic outside the core ERP, and connect them via APIs/events. This decoupling ensures your core remains unmodified and upgrade-safe.
Migration and Transformation Strategy
Whether you’re moving from legacy SAP ECC to S/4HANA or modernising an existing S/4 landscape, a clean core mindset must be baked into your strategy. For example:
During Greenfield (new implementation), you can design with clean-core from day one: adopt standard processes, limit core custom code.
In a Brownfield (conversion/migration) scenario, you may inherit years of customisation. The journey then becomes one of rationalisation: identify custom code, assess its relevance, refactor/migrate where needed, and move extensions out of core.
Guiding Principles for Execution
Default to side-by-side unless there is a compelling reason for on-stack.
Use governance frameworks: assess custom code for upgrade stability, comply with clean-core level models (for ABAP etc).
Measure and monitor track KPIs such as the number of custom objects, upgrade readiness, defects caused by core modifications, and time to deploy new features.
Build a culture of standard-first: train business users and IT to ask, “Can we use standard SAP functionality?” before “let’s customise”.
Use SAP-provided content: use the pre-built integration content, best-practice processes, accelerators such as those in the SAP Business Accelerator Hub.
Benefits of Clean Core Strategy
When you position the Clean Core strategy to business / executive stakeholders, focus on these differentiators:
Faster time-to-value: Because fewer dependencies inside the core, you can roll out new processes, innovations, and modules faster.
Lower risk in upgrades: Clean core = less custom-code impact every time you upgrade; less testing overhead; fewer surprises.
Reduced cost of ownership: Over time, technical debt decreases; maintenance and support costs drop; the system becomes easier to manage.
Innovation leverage: With a stable core, you can more easily adopt AI/ML, advanced analytics, IoT, BTP-driven services, turning your ERP into a springboard, not a barricade.
Scalability & agility: Standardised data and processes enable you to move globally, roll out faster, and integrate mergers or acquisitions with less effort.
Better alignment with SAP’s roadmap: Since SAP is increasingly cloud-first, modular, and innovation-driven, a clean core means you are aligned with their direction rather than resisting it.
How Prolifics can help you adopt Clean Core
At Prolifics, we understand that “Clean Core” represents not just a technical initiative but a strategic transformation, aligning people, process, and technology. Here’s how we partner with you:
Readiness assessment: We help you assess your current ERP landscape for custom code, integrations, data bloat, and non-standard processes.
Rationalisation roadmap: We craft a pragmatic plan to clean up your core, identifying custom objects, prioritising extensions that need to be moved side-by-side, and building governance models.
Architecture design: We define the blueprint, deciding what to extend on-stack vs side-by-side, how to leverage BTP, events & APIs, how to integrate cloud services, and prepare for S/4HANA (on-premise or cloud) or RISE-with-SAP scenarios.
Implementation & delivery: Using our global delivery and innovation centres, we implement the plan, refactor custom code, build extensions outside the core, adopt standard SAP best practices, harmonise data and processes, and test upgrades proactively.
Continuous governance and value realisation: We don’t just deliver the project, we embed governance, tracking, and continuous improvement so that your core remains clean and agile long after go-live.
Conclusion: Make Clean Core your foundation for innovation
In an environment where business models shift rapidly, digital transformation is table-stakes, and cloud/AI adoption is mandatory, you cannot afford to have an ERP system that is weighted down by legacy customisation, tangled integrations, and data inconsistencies. The Clean Core strategy offers a clear path from monolithic, difficult-to-upgrade ERP landscapes into agile, innovation-friendly ecosystems.
Whether you’re planning a move to S/4HANA, migrating to the cloud, or modernising an existing installation, start with the question: “How clean is our core?” Then ask: “How many of our extensions are decoupled, upgrade-safe, and side-by-side?”
With the right partner, who brings the technical mastery, industry experience, and the global delivery scale, you can turn your ERP from a drag on your business into a springboard for innovation. When the core is truly clean, your organisation is free to focus on differentiation, growth, and value, not patching yesterday’s problems.
At Prolifics, we’re ready to help you take that leap.
Empower Your Testing with Production-Grade Confidence
Modern enterprises face a critical challenge, accelerating software delivery while keeping sensitive data secure. Tidium by Prolifics transforms this paradox into performance. It’s an AI-powered Test Data Management (TDM) solution that delivers production-quality test data without compromising on security, speed, or compliance.
Tidium cuts delays, reduces costs, and drives measurable ROI, empowering teams to test smarter, deliver faster, and innovate fearlessly.
Built for enterprises that demand speed, scale, and security, Tidium enables continuous innovation with: ✅ AI-based data classification and PII masking ✅ Role-based access and multi-database support ✅ Seamless CI/CD integration for continuous testing ✅ Automated, compliance-ready workflows
With Tidium, you gain intelligence, compliance, and confidence, ensuring every deployment delivers measurable business value.
Download the One-Pager and discover how Tidium by Prolifics brings intelligent automation and data integrity together for enterprise-grade results.
Scaling in the fast-paced FMCG sector demands more than just product innovation, it requires intelligent systems that simplify operations, accelerate decisions, and support compliance at every level. That’s exactly what Prolifics delivered for a leading personal care manufacturer navigating legacy SAP infrastructure and complex data challenges.
Through a tailored SAP S/4HANA Cloud Private Edition implementation, Prolifics modernized core business functions, automated invoice processing, and integrated e-Invoice and e-Way Bill systems for seamless compliance. SAP Analytics Cloud unlocked real-time insights, while custom ABAP enhancements improved visibility and control across finance, sales, supply chain, and production.
The transformation reduced operational costs, simplified data structures, and empowered faster, smarter decisions. With a flexible cloud setup, the business is now equipped to scale confidently, respond to market shifts, and drive innovation across its product portfolio.
At Prolifics, we turn vision into value, faster. With over 45 years of digital engineering and consulting excellence, we help FMCG leaders transform with agility, intelligence, and impact.
Download the full case study to see how Prolifics helps consumer brands build resilient, growth-ready enterprises.
